1. Complete the online application and submit by the quarterly deadlines (The 1st of December, March, June, or September) for review at the next meeting. Incomplete applications will be returned. The Friends Funding Committee reviews applications quarterly (January, April, July and October). 
2. Funding must be approved by department leadership (Director, Dept Head) and, if needed, MM Corporate Compliance Office. You will be notified of this prior to the Friends Funding Committee quarterly review. 
3. Requests may be delayed if applications are incomplete or further information is needed. To allow approval as quickly as possible, please provide complete and detailed information to include attaching quotes, photos etc.  
4. Projects requiring installation, construction or structural adjustments/changes must have prior approval from the appropriate departments with estimates and proposal plan submitted with the request.  
5. We are unable to fund the following:
   • Salaries or consultant fees 
   • Research projects  
   • Fundraising events and/or related costs associated  
   • Sponsorships and/or related costs associated  
   • Medical procedures, devices, or equipment 
   • Scholarships 
   • Inducement/Incentives of any kind.  
   • Standard department equipment, to include all electronic equipment, such as computers, laptops, tablets, printers. 
   • Standard department operational expenses: such as materials for education of hospital staff 
   • A request that more properly fits another funding area such as (OPE/PEAC) Office of Patient Experience, Patient Education Awards Committee (such as patient geared material etc.) or Department budgets will be suggested to the applicant. 
6. Applicants requesting funds may be asked to make a short presentation outlining the proposed project and goals to the Friends Gift Shops Funding Committee and/or Advisory Board members. 
7. Applicants agree, that if approved for funding, to follow up with Friends within 3 months of the project/program completion date sharing the outcome of the request. In person presentations and photos are encouraged.  

Please contact the Friends Advisory Board Administrative Assistant if you need any assistance with the application at [email protected]. 

Welcome

• First and last name of applicant
• Email address
• Number
• Title of person filling out application
• Organization address
• Project name
• Director, Nurse, Department Head (if different from above)
• First and last name of applicant 
• Email address
• Number
• Title of person filling out application
• Does the project involve incentives/inducements? (Such as giving items to the target group)

ChartField information below:

• Fund
• Department
• Program
• Sub-class
• Project grant (optional) 
• Shortcode (optional) 

Interior Design and Structural Adjustments:

• Does the project involve artwork, interior design, structural adjustments, remodel etc.? Upload supporting documents such as appropriate department approval, designs, artwork etc is REQUIRED.
• Organization Mission?
• How long is the duration of your project?
• Date funding is needed
• Proposed start date?
• Proposed completion date?
• Currently being funded by Friends include: 
  • Project/Program Name?
  • Month & Year?
  • Amount Granted $?
  • Has this project been funded before?

General Information about the Program or Project:

• Amount requesting of Friends $?
• Total amount of project/program?
• Long term strategies for maintaining funding for this project?
• Does your agency/department have sufficient unrestricted cash?
• Is this a one-time or repeat request?
• Is partial funding helpful?
• Target audience and number of people it will serve
• How did your department decide on the target group?  What is needed?  Where: location(s) for (if applicable)? and When is this project/program? 
• Goal of the project outcome?
• Purpose of Grant? 
• Grant summary?
• Overall department/agency's project relate to the mission of your agency?
• Describe services your program/project will provide? 
• Sustainability of the program/project?
• 3-year forecast of agency's 3-5 goals with this project?
• Seeking funding from other sources yes or no.  If yes, what sources? If no, why not?
• Other revenue sources for this project & amount? 
• If approved, what will the funding cover? 

Budget:

• Ability to upload statements, invoices, estimates, vendors, descriptions etc.

• Can I finish my application later? 
  By default, respondents have 1 month to return to the survey and finish their response. After a month, their response will be recorded as is (incomplete). 
  Because “Allow respondents to finish later” uses cookies to save a respondent’s progress, it will only work as long as your respondent returns to the survey on the same internet browser on the same computer to finish the survey. If your Employee Engagement, Employee Lifecycle, or survey project has an authenticator, the "Allow respondents to finish later" option will not work.
• What will be needed on the online application?  
  Visit the drop-down "What to expect to find with the online portal."
• Would we be notified if we are not selected?  
  You will be notified either selected or declined. 
• What is the timeframe for notification of receiving this funding?
  After a thorough review and discussion, the Funding Committee provides funding applicant recommendations to the MM Friends Advisory Board discuss and vote.  This can be within a month to upwards of 2 months depending on when the next Board meeting is scheduled on the calendar.